Office Manager

Ref: SCH-UHS-0049 17 day(s) remaining

Establishment: Uxbridge High School Location: Uxbridge Salary: Support Staff Pay Range 40 – 43 (Actual salary: £52,584 - £55,620 pa, inclusive of Outer London Weighting) Department: Office Job Type: Full Time

Closing Date: 21/04/2025 12:00 Interview Date: - Start Date: Immediate

Additional Information

Contract Type: Permanent Contract Term: AYR - All year round Hours per Week: 36.00 Weeks per Year: 52.000 Pay Grade: Support Staff Pay Range 40 – 43

The Role

Uxbridge High School is a happy and ambitious school which enriches individuals academically, socially and emotionally. We have much to celebrate including a committed and focused student body and staff, outstanding facilities, strong relationships with the community and school partners, supportive trustees and a thriving sixth form. As a truly comprehensive and multicultural school that reflects life in modern Britain, we value the successes of every child, whatever their starting point.

Uxbridge High School is seeking a proactive and skilled individual to lead our office and administration team, ensuring the smooth and efficient running of our school office.

About the Role

As the Office Manager, you will oversee all aspects of office administration, leading a team to provide high-quality support to staff, students, parents, and visitors. Your responsibilities will include:

Managing office and reception operations to ensure a welcoming and professional front-facing service.
Leading, supervising, and developing the admin team to maintain high standards of service.
Ensuring effective communication with all stakeholders, upholding the school’s PROUD values and Gold Standard expectations
Overseeing student admissions and maintaining accurate records in line with regulatory requirements.
Supporting the safeguarding team through administrative assistance and record-keeping.
Managing reprographics and school-wide administrative tasks efficiently.

About You

We are looking for a dynamic, adaptable, and solution-focused individual who can demonstrate:

Strong experience in office administration, ideally in a school or educational setting.
Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
Proven experience in managing and developing a team.
Exceptional communication skills to engage with a variety of stakeholders.
Confidence in using school management systems (e.g. Arbor, CPOMs) and strong IT skills (Office 365).
A proactive and innovative mindset, with the ability to embrace AI tools to enhance efficiency

Benefits

Other
Early finish on Fridays (our students are dismissed at 1.00 pm)
Five annual INSET days with TOIL days for twilight INSET which gives staff longer Christmas and Easter holidays.
July start for Early Careers Teachers, paid induction for new starters and paid duties.
Long service awards.
Meals before parents' evenings and late school events.
Recruitment bonus for referring new colleagues.
Staff events: Christmas lunch and end of year event, sport Fridays.
Staff wellbeing.
We have excellent spacious facilities and excellent IT equipment.
We offer a private health care.
We support the work life balance and have family friendly policies.

Skills

Experience
Excellent organisation and time-management skills with an ability to multi-task and prioritising accordingly to meet deadlines.	Essential
Receptionist or office administration experience	Essential
Experience of working with young people, ideally in a school setting	Desirable
Experience in senior administration or office management within the education sector	Desirable
Abilities, Skills and Knowledge
Good managerial and organisational skills	Essential
Effective communication skills with a variety of different stakeholders	Essential
Flexibility and the ability to adapt to an ever-changing educational landscape, demonstrating a proactive approach in a forward-thinking and ambitious school environment, with a commitment to continuous improvement and innovation.	Essential
Skills and knowledge of using AI, with the ability to leverage artificial intelligence tools and technologies to improve efficiency, enhance learning experiences, and support data-driven decision-making within the school environment	Essential
Excellent ICT skills including familiarity with the office 265 suite of software and the experience or ability to work with various school	Essential
An organised approach to work, with an ability to manage own workload and an ability to work on own initiative	Essential
Qualifications
Educated to Level 3 or equivalent with Grade A*-C/9-4 including Maths and English	Essential
Proficient communication skills in written and spoken English.	Essential
Further degree or relevant qualifications in office administration and IT applications.	Desirable